Service Hubs will serve as an on-ramp for every institution in a pilot state or region to participate in the DPLA network. Anyone who plans a digitization project should refer to this document. So, be cautious about those feelings to want to make the process more and more efficient. You’re dealing with computers and scanners. The idea is to have a firm idea of what your digital archive needs to do. 611 0 obj
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Tell them what equipment you are looking into, and why you are contacting them. So, most of our users use harvested metadata to find our stuff. • We provide theoretical perspectives on the design of advanced digitalization of PSM. Library and Archives Canada, 2018/013. Then iterate again 6. In ten years, will the research that is being done now still be available? The principles for it are Digital to analog convertor (DAC) Low pass filter (recovery or reconstruction filter Most multimedia applications involving audio and viedo the communication channel is a two way Hence audio/video encoder and decoder are combined into a signal unit … 1. Digitization Burn Out is a real thing. Create a free website or blog at WordPress.com. The best phone calls and emails about equipment covered the same topics. This is for everyone 7. Learn More About the Principles. A better method would be to have a policy that every born digital PDF get exported into TIFF files for archiving, and every JPEG have a TIFF equivalent made for archiving. Not from the heritage sector? ����r� @.��h)��ҍw��Ѹ;b;ۓl��-}�a��>O�Ϻd>g�ﰉL
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This is especially true if the equipment has “automatic” functions of any type. The two-year Hubs Pilot aims to help existing state programs offer these services to all institutions in their state or region. In addition to that, there’s the disruption of all these small efficiency changes themselves. PDF’s are not a great archival format. Be it in one’s professional or private life, actively or passively. We say 100 TB. You will also learn how a human centered approach for digitization increases the chances for a successful transformation significantly and show you best practices from different industries. Maybe they’re having family problems, or relationship problems, and having hours a day to sit and do mindless work just gives them time to stew on their problems. But, with regard to the cumulative effect of different processes and product innovation results over time, and the socio-technical changes related with subsequent digitization Yoo et al. We have a large collection of digitized books that has been moved from system to system automatically for years. Most people are fine with sitting down and working at a computer for hours. The assumption is that when you scan something, the JPEG (PDF, or other similar small file) that you create and put online is the digital item. The hard thing about it is that there’s not a good method for dealing with it. The three guiding principles of global mobility digitalization Global mobility digitalization principle 1: simplification As far as the increased digitalization of global mobility is concerned, simplification is all about having tools that are easy to use, understand, and remember. The problem comes in metadata. I have a few suggestions: If your the person doing the digitization: If your the person managing people who are doing the digitization: I’m going to be honest. h�b```�f�]B cb����\'.y0�2�X��� T�;��� We say we need storage. User-centered design starts with getting to know the people you are designing for through conversation, observation and co-creation. As defined in Unesco’s “Fundamental principles of digitization of documentary heritage” (UNESCO, n.d.), digitization is a process that includes various stages, such as selection of the material to be digitized, assessment, metadata collection and creation, and digitization. For starters, digitization is creating a digital (bits and bytes) version of analog/physical things such as paper documents, microfilm images, photographs, sounds and more. I worked on a very large project that people were eager to have done quickly. Turn it into a game or challenge your mind by experimenting with different ways to make the work go by faster. It’s hard, because there are thousands of different options for servers and some are cheaper than others. The trick is to make sure you know exactly what you need. These might be signs that they need to change tasks if that’s possible. They ask how big the files are and how much compression they can do. Iterate. Manufacturing is not an area one usually envisions on hearing about digitization. ZEISS AG is a new member of CBA Lab e. V., but the company’s experience has already shown that the sharing of best practices makes an important contribution to the rapid establishment of digitalization knowledge and expertise. Digitization is used in several meanings as said but for us it has two meanings which are closely related with each other. “It is the proces Here are six critical decisions CEOs must make to address the strategic challenge posed by the digital revolution. How often do the files get used, they ask. Are they gaining or losing a lot of weight? If you can’t see the equipment in person, a good phone call to someone who works with the equipment all the time can suffice. Digitization encourages preservation by limiting the handling of original records. These Digitisation Principles form a part of the Digital Trade Route provided by Africa Media Online. They are the commonly agreed rules for developing public services. Get lots of sunlight or take Vitamin D. When you work in a cave-like place, this is important. I hope, by the time they get to Texas, they choose the Texas Digital Library for our regional hub. With high end digitization equipment, it’s always best to see the equipment in person. What does your project look like? The Digital Public LIbrary of America has recieved 250k from IMLS. At worst, we lose them after a few days because they realize right off that this isn’t the job for them. They ask how much. I’ve noticed a common misunderstanding about digital collections. 2In agile application development, each subproject can be handled by a team of six to ten people. Access the Latest Tools. With digital stuff, it’s easy to think that things can be automated. Do the hard work to make it simple 5. JPEGS are notorious for losing information every time you edit the file. ISO 15489-1:2016 Information and documentation — Records management — Part 1: Concepts and principles. For image processing, for example, batches are great. How the Four Principles Lean Digitization approach can transform your business Four Principles’ approach to support companies in defining and implementing successful Lean digital agendas reflects both, removing traditional as well as digital waste to radically improve their customers’ experience. In my experience with trying to get a digital archive setup, it seems that one of the greatest difficulties is expressing our needs to our IT people. Ask what problems they have had with the company (Warrantee, maintenance, etc). Start with user needs 2. The collection is a Frankenstein’s monster as far as the metadata is concerned. What do you have to scan? The seventh principle is closely linked to the sixth and is based on the hypothesis that digitisation ultimately will be relevant to and affect everyone in one way or another. Introduction The digital economy is an essential part of the architecture of the Fourth Industrial Revolution. principles as a guide to the development of digitization programs in archives. Are transistors involved in the process? Make sure things are consistent and follow the guidelines for OMI-PMH metadata harvesting. 4. The DPLA is starting their Digital Hubs Pilot Project. 0
I would like it if venders stopped assuming I just wanted to preserve whatever was being displayed to the public. 1. Strategic principles for competing in the digital age Strategic principles for competing in the digital age Digitization is rewriting the rules of competition, with incumbent companies most at risk of being left behind. Then I realized that we had about 8000 items to go, and we were processing 3000 a month. Stats can only tell you so much. Take breaks. If you have to digitize a mountain of stuff, there’s no way to make that more interesting. Physical activity can help alleviate the stress of sitting at a scanner or computer for hours in a dark room. I experienced this first hand in our digital lab. In 2010, those of us working in and around digital projects noticed a disterbing trend at conferences. 627 0 obj
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Are they over-reacting to being corrected. This causes a huge problem for metadata harvesters. If faculty don’t want to publish their work, then they can at least let us preserve it for future generations. The display file has been reduced in quality, usually. We didn’t have our fundamental requirements till after we talked with our server people for months. 7P ermöglicht durch seine IT-Beratungs- und Umsetzungskompetenz die Schaffung von zukunftssicheren IT-Architekturen und legt so die Basis für innovative Geschäftsmodelle. Think about something else for five minutes. “Digitalization is the use of digital technologies to change a business model and provide new revenue and value-producing opportunities,” according to Gartner’s glossary. We also service the Media and Corporate worlds. %PDF-1.6
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Digitization is the process of converting information into a digital (i.e. I would hope libraries would step up and start dark archives along with their institutional repositories. The end result of all this automated data manipulation and fudging to make things fit? We have people come to our lab all the time and Ooo and Ahhh over our scanners and our computers, but the truth of it is that the work is repetitive and consistent and utterly boring. This also seems to confuse them. Scanners are great, but people often forget that someone has to be there to run the scanner, and people aren’t machines. You want to get a feel for how big, how easy, and how fast the equipment actually runs. endstream
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STEP 1: DEFINE A LEAN DIGITAL VISION Are they missing work? In academic environments, IT services may be focused on computing power and security. Understand context 8. Keywords: digitization, principal component analysis, Internet JEL classification: C43, O3. endstream
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“Big news, HathiTrust wins in the lawsuit against them by the Author’s Guild (yeah, the same association that are the plaintiff in the the in-limbo case against Google Books).”, http://bibwild.wordpress.com/2012/10/11/congratulations-hathitrust/. Subscribe to our Newsletter . People were begging for practical advice on the nitty gritty of digitization, and not getting it. Digital Preservation, the library’s mission? We can do this now because the collection is not unmanageable. You want to get a feel for how big, how easy, and how fast the equipment actually runs. Mostly, it’s because at different times we put stuff in different places, and then decided to bring the collection together a little at a time. 3 / 17 www.bbvaresearch.com Working Paper February 2017 1. Ask what the equipment’s limitations are. The answer is they might never be used again, but we need to continuously verify that they have not degraded, and we may eventually need to access the files. Ask them if they have any other recommendations for equipment. • The grid is useful in designing, communicating and strategizing digitalization in PSM. That’s the route we are going. The other 12% use the native DSpace interface. This small guide contains a declaration of principles concerning the relationship of digitization to the preservation of archival records. Ask what problems they have had with the equipment. We also recognize that at some point, nothing is going to make the job better for them, and we recommend that they find a job that aligns with their interests. In this kind of environment, we are taking the stance that it’s the library’s mission to champion digital preservation to the rest of campus. Finally, digitization allows We had our process down perfectly. We have two student assistants doing nothing but going through and making the data all homogeneous. Our student assistants, at most last two years before they can’t take the mindless scanning and editing. of principles, operating practices, and methods focused on getting the right things to the right place at the right time and in the right quantity while minimizing waste and being flexible and open to change. Be aware of signs of stress. Congratulations HathiTrust- News from Bibliograhic Wilderness, The Dangers of Automation in Digital Projects, A misconception about digital collecitons, Digitization Equipment- see it in person first, Digital Public Library- Digital Hubs Pilot project. You’re dealing with data, and XML. Some jobs can make people feel better when they get stressed, but digitization is a lonely dark monotonous job that provides little comfort if someone is already not feeling well. ` ��*
The result is the representation of an object, image, sound, document or signal (usually an analog signal) by generating a series of numbers that describe a discrete set of points or samples. Demo’s are good in a pinch, but really it’s best to see the equipment in real working conditions when things are not perfect. This also means you get a chance to talk to someone who’s used the machine a bit and they’ll tell you it’s quirks. Tell them what you are planning to do. This page continues below. The best defense against boredom is contrasting it with a life well lived. It also has a decision tree for the planning of digitization projects which will help the archivists to identify fundmental issues. Having introduced the design specification of our method, we report on our evaluation activities. So be protective of your item level metadata. %%EOF
Each principle includes links to articles with additional explanation and reflections. Get your eyes off the scanner, off the screen. Go back to Digitisation Services Go back to Project Phases Go on to Clients Go on to Testimonials. Design with data 4. Principles of digitalization at ZEIS: @speed, @scale. As efficiency goes up, your ability to handle complexity goes down. We conclude with pointing to limitations and future research possibilities. Digitization. A good sign of good things. This means that the original scans are probably higher quality and those are the ones you want to protect. If they made a system that would automatically extract Tiffs, and move the Tiffs to an archive, I’d be much happier. h�bbd``b`63���`��� �( ���ꃈx��q��:�t���(��V1012}q� ��o� We hope that this model proves successful and that it will ultimately exist in all US states or regions.”, http://dp.la/about/digital-hubs-pilot-project/. We also propose design principles that guided the construction of our method. If our metadata isn’t harvestable, or if it’s difficult to harvest, or if the result is confusing to the patron, then the central means of discovery for our collections are useless. Express those fundamental requirements, and the discussion should go a lot better. With high end digitization equipment, it’s always best to see the equipment in person. Our organization needs about 50k a year just to keep up with storage for the archive of our digital collections. To a certain extent, this works. BOOKS Well, we’ve realized that 88% of the people who visit our collections come from external systems that harvest our metadata. Let them talk as much as they want. Their digitization works a certain way that will probably be different than yours. of our Four Principles Digitization approach and run a simulation to demonstrate how to carefully choose focus areas and stage your digitization journey. Through digitization and reformatting, preservation librarians are able to retain material while at the same time adapting to new methods. At that point, I stopped trying to make the process more efficient because I realized that the disruption my changes would make would actually slow the process down. However, efficiency is a double edged sword. Principles of digitalisation. At CNI this last year, James Hilton found that he could only find 13% of the research done the previous year at his institution. So, when you’ve narrowed down your search to a few machines, it might be worth the few thousand to send someone to another organization to see the equipment in person. Comments are closed. Most of the meetings were discussing our options and clarifying what was important to us. Source Record: A record from which a digitized version has been created. The principles provide guidelines for information sharing and interfaces, operating models, rapid service devel-opment and preparedness, for example. Most of the 12% is us going in and adding and working on collections. We looked into the books available and found that most books either focused way too broad (talking about Digital Libraries in general)… Led by the Alexander von Humboldt Institute for Internet and Society (HIIG), the Berkman Klein Center, and the Digital Asia Hub, and in collaboration with the Global Network of Internet & Society Centers, the ”The Ethics of Digitalisation: From Principles to Practice” project advances dialogue and action at the intersection of science, politics, digital economy, and civil society. Partnership and engagement should be incorporated as a means of leveraging capacity and support for the digitization strategy whose outcomes should also be presented to the public. The process of digitization must not place original records at risk of damage from handling or use. Have a full and active life outside of the digitization. Ask what the cycle time for the equipment is (How long does it take to complete an item). Why are metadata harvesters so important? Dienstleistungen; Portfolio; Ansprechpartner; Partner; Dienstleistungen . Digitization is, above all, part of an access strategy. Build digital services, not websites 9. For born digital stuff, the assumption is that the born digital object is the thing to be preserved, but often they are in similar formats to the display formats for digitized stuff. 3. Design with the user Design with the user. The problem comes when SOMETHING else is going on in their life, and the boredom of their work makes it worse, and it pushes them over the edge. This is true especially of large projects where a 30 second difference per image can shave weeks or months off the time for a project. Get up and move around every hour at least. Agreements with partners to digitize archival materials will be nonexclusive. 2. Digitization offers incremental economic growth: countries at the most advanced stage of digitization derive 20 percent more in economic benefits than those at the initial stage. Venders will usually give you a list of people they’ve sold their machines to. NARA Principles for Partnerships to Digitize Archival Materials . They look like someone has slapped them in the face. In this way, libraries can adapt to the changes in user needs without changing the quality of the material itself.
“Each Service Hub will offer a full menu of standardized digital services to local institutions, including digitization, metadata, data aggregation and storage services, as well as locally hosted community outreach programs bringing users in contact with digital content of local relevance. Digitization has a proven impact on reducing unemployment, improving quality of life, and boosting citizens’ access to public services. It was just one institution they checked, but I wouldn’t be surprised if other institutions are in the same boat. Has the quality or quantity of their work changed? The digitalisation process in the public sector calls for overall principles that apply to all public services. We will be open to multiple digitizing partners for different sets of materials, but a group of original archival materials will be digitized by only one party. The policy which is derived from the strategy should include principles that serve as the conceptual foundation as well as helping to prioritize projects. With the new fiscal year coming around, our lab is looking at new equipment. If the file gets corrupted, the whole file is corrupt. They realize their IT resources aren’t giving them what they need, so they start looking into how to do digital preservation themselves, and end up setting a model for the rest of campus. I wonder how many other academic libraries are in the same position. The temptation is to create scripts that do batches for you. What are the principles behind it? The point is, they start changing. With all the fancy technology, and expensive equipment, and interesting materials, from the outside looking in Digitization seems very exciting. We are looking at grants to fund a large format scanner, and looking for future equipment we might want. Source: International Organization for Standardization (2016). We tell them we can’t compress the files. Stats can only tell you so much. Something big happens, and suddenly you can’t change easily because your too efficient. At the introductory level, to understand digitization, its helpful to backtrack slightly and cover analog recording. Answer : Subject: Re: Principles of digitizing Answered By: larre-ga on 29 Apr 2004 16:19 PDT Thanks for asking! In our lab, we offer students to work in other departments for a time to give them something different. The United Kingdom government's design principles and examples of how they have been used. There is something that puts these two concepts at the opposite ends of the spectrum (after all, the very word “manufacturing” originates from the Latin expression meaning “made by hand”). computer-readable) format, in which the information is organized into bits. That’s a lot to ask of IT resources that are being pulled in a thousand other directions. Specifically about born-digital digital collections vs digitized digital collections. They will be setting up hubs to ingest content for different regions. IMLS Awards $250,000 to the Digital Public Library of America for Digital Hubs Pilot Program, Slack: Getting past burnout and the myth of total efficiency. What’s the end product? Here’s a quick guide in asking about equipment: And ask any other questions you may have. Source: Destruction of Source Records following Digitization. h��Wmo�6�+��`����"��4��5��`��k� �2d����N$M+v�x�}8��w�[Ff�3#s&rfgV�"�V�R�g�RZ*e:C�f�
XYˤ䨙1�t��)mR6IF��U�)g$�P_�>$�6���V�Ѭ\�U�=O���j�6۳��~(ϓ��z�(� f��l�G�u2]��. What they will probably give you is context. In the book Slack: Getting past burnout and the myth of total efficiency, the author talks about how the more efficient you are, the less agile you can be. Digitization is the creation of digital objects from physical, analogue originals by means of a scanner, camera or other electronic device. Ask if, in their professional opinion, the equipment is right for your project. You may be talking to them about scanner X, but you may say your also looking at scanner Y because they may have knowledge of scanner Y. The top one is Google (specifically Google), the next one is our federated search. The moment someone gave us some items that didn’t quite fit in, everything fell apart and I had to quickly re-train everyone to handle the new variety of items. With all the use of machines and the focus on numbers, it can be easy to talk about efficiency when it comes to digitization. We then outline our research method and evaluation strategy. GUIDELINES FOR DIGITIZATION PROJECTS for collections and holdings in the public domain, particularly those held by libraries and archives Table of Contents Preface INTRODUCTION 1. This is especially true if the equipment has “automatic” functions of any type. It allows you to get faster, but it limits your ability to handle variety. Understand the Existing Ecosystem Understand the Existing Ecosystem . 640 0 obj
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